Identify the defect and the affected equipment
Record the asset identifier, model, component, symptoms, condition and relevant use history. Attach an appropriate evidence reference and keep unknown causes visible. Distinguish a cosmetic defect from a concern that could affect the intended function, while leaving consequential assessment to an appropriate competent person. A photograph can help describe damage; it cannot establish that an item is safe to operate or repair.
Obtain a repair decision with a defined scope
Ask the manufacturer or suitable responsible specialist about permitted parts, methods and the required checks. Record whether the proposed repair addresses the identified defect and what remains outside its scope. Confirm ownership, instructions, parts and the person undertaking the work. Avoid approving a structural, electrical or tension-related repair through a generic planning checklist or because a replacement part appears to fit.
Record what was actually changed
Preserve the date, responsible repairer, components replaced, relevant instructions and observations during the work. Create a new assembly or asset version where the construction changes, and review inherited material or performance evidence. A completed repair task is not the same as a release decision. Record the inspection or other appropriate verification required for the intended next application, including any outstanding limitations.
Prepare an attributable return-to-use record
Use the Refurbishment record template to organise the work and the Equipment condition check for the relevant observations. Keep the actual responsible person's release decision and next-use conditions beside the asset history. Download the record for the team that controls the equipment. Leaf Accord does not assess engineering fitness, authorise hands-on repair or certify safe use; a local saved record supports the real review.
