Start with the decision
Define the learning activity, organiser and expected outcome before collecting registrations. Keep invited, registered, attended and completed states separate. A session booking does not prove learning or professional competence.
Build the record
Record agenda, trainer role, dates, materials and the evidence required for completion. Keep personal attendance information restricted and explain its purpose. Provide clear correction and cancellation routes through the actual organiser process.
Check before acting
Confirm actual delivery and attendance using the agreed method. Obtain permission for public quotations or recognitions separately. An informal completion record should state its limits rather than becoming an accredited qualification or supplier credential.
Worked example — illustrative
A fictional materials session has twelve registrations but fewer attendees. The organiser records actual attendance privately and reports the delivered session and aggregate participation under its policy. No-shows remain registration history, and learning completion is not claimed from a sign-up alone.
Keep a useful handover
Close the “Record agreed training activity and attendance responsibly” decision with a named owner and a dated evidence version. The next working record is “Prepare a collaboration record”. Record whether that step is planned or confirmed; retain the prior decision if new information changes the instruction.
- Separate registration and attendance.
- Record delivered agenda.
- Restrict personal records.
- Confirm completion method.
- Keep learning recognition bounded.
