Define two decision questions
Describe the message, colour, image and viewing requirements separately from support, loading, fixing, site and installation requirements. They concern one project but need different evidence and responsible roles. An attractive mock-up or approved artwork is a useful visual decision; it is not evidence that the complete physical structure is suitable.
Identify the physical configuration
Record exact frame or panel system, dimensions, components, attachments, location and intended service. Add construction changes that could affect the application. Ask the responsible supplier and competent technical reviewer what instructions and evidence are needed. Do not supply universal loading thresholds or certify stability through an editorial checklist.
Link approvals without merging them
Give artwork, assembly and site records distinct versions. State who approved each question and the scope of that decision. Where one version changes, identify affected approvals and reopen the relevant review. Avoid a single approved label that hides an unresolved technical issue beneath a completed visual review.
Fictional changed-face review
A team approves the campaign image, then chooses a different rigid face for the same frame. The visual record remains valid for its message, while the changed mass and attachment details go to the responsible technical reviewer. Production waits for the relevant physical decision instead of inheriting approval from the image.
Handover the real state
Keep open actions, release restrictions and the actual installed versions together. Record later inspection and repairs separately from the initial reviews. This method improves evidence visibility but provides no structural design or site approval. Environmental comparisons require supported service routes; an unsupported configuration is not a valid equivalent option simply because its graphic looks similar.
- Version artwork and assembly separately.
- Assign competent physical review.
- Reopen approvals affected by changes.